Condominiums
Accounts your board can review, not question.
PropertyFlow is the condominio administration platform that documents every peso in real books and gives each owner access to their own account. Stop debating figures in meetings.
The assembly shouldn't feel like an interrogation
Once a year you stand in front of the owners with a spreadsheet only you understand and a folder of receipts, defending every figure live. Owners can't verify their own account in advance, so every question — “was my April fee recorded?” — arrives by WhatsApp and you answer it, one by one. A single unexplained line erodes trust in all the others. The board approves the budget, and your reputation as administrator rests on accounts everyone can follow.
What changes with PropertyFlow
Monthly statements, clear for every owner
Each owner gets a readable statement: their fees, the building's expenses, and their balance — no accountant required.
An auditable record of every peso in and out
Every payment, invoice, deposit, and disbursement is documented in real books, leaving no room for doubt about where the money went.
Assembly reports no one disputes
Arrive at the meeting with figures each owner has already been able to review. The assembly is for decisions, not for defending numbers.
Fees and special assessments, under control
Record maintenance fees per unit and track each special assessment against approved spending, building by building.
Every owner sees their own information
Owners check their deposits, expenses, and balance whenever they like — without having to ask you.
How it works
Demo
We show you PropertyFlow with a real condominio example: what an owner's statement looks like and the report you take to the assembly.
A formal proposal for the board
We prepare a proposal you can present to the board, with the scope and the cost as a building operating expense.
Implementation with your administrator
We set up your buildings, units, and owners, and leave the accounts ready before the first assembly.
Security and control of your data
For a board, this isn't a technical footnote. Here's what's true, plainly:
- Where the data lives
- Your data is hosted on Supabase, a managed Postgres database on AWS infrastructure.
- Who can see it
- Row-level security separates data by company: each owner sees only their own units and accounts.
- Backups
- The hosting platform runs automatic daily backups.
- The data belongs to the client
- Your data is yours and can be exported to CSV at any time, including if you decide to leave PropertyFlow.
- Privacy
- PropertyFlow handles personal data in line with its privacy notice. Formal legal review is in progress.
Condominium pricing
Billed per building per month, based on the number of units. The first month is free on every building. For buildings of 31 units or more, we prepare a custom quote. A formal proposal is available to present to the board. Prices are billed in US dollars; the peso figure is approximate.
Per building
per building/month, based on units · first month free
- Priced per building, based on the number of units
- 31 units or more: custom quote
- First month free on every building
- Billed in USD; the peso equivalent is approximate
Want the full breakdown? See the pricing page. Condominium pricing →
“The transparency in the reporting has been a game changer. Customers can easily see their account activity — deposits, expenses, and balances — without confusion or unnecessary back-and-forth. The reports are detailed enough to inspire confidence, but still simple enough for the average person to understand.”
Frequently asked questions
How do we present this to the board?
Request a demo built for the board and we'll prepare a formal proposal with scope and cost. You can also download a one-page PDF summary to share with the committee before the meeting.
What happens if we change administrators?
The building's books are never locked to one administrator: the full records can be exported as CSV at any time and handed to whoever takes over the administration.
Can owners see only their own information?
Yes. Row-level security separates data by company: each owner sees only their own units, deposits, expenses, and balance.
Does it work with our accountant?
Yes. You can export income and expenses already categorized by building, in CSV, ready to hand to your accountant.
Do you handle fees in different currencies?
The books and the fees are kept in pesos, the building's real currency. Your PropertyFlow subscription is billed in US dollars, with the approximate peso equivalent shown alongside.
How do we migrate from the Excel we have?
During implementation we set up your buildings, units, and owners with you. There's no new structure to invent and no starting from scratch.
Is there training for the administrator?
Setup is done with you: we configure the accounts and stay alongside you until your first assembly report is ready.
Where is the data stored and who has access?
Data is hosted on Supabase (managed Postgres on AWS), with automatic daily backups. Row-level security limits access: each owner sees only their own.
Do you comply with data-protection law?
PropertyFlow handles personal data in line with its privacy notice. Formal legal review is in progress; we don't claim certifications we don't yet hold.
What happens to our data if we leave PropertyFlow?
It belongs to the condominium. You can export it to CSV whenever you like, including on the way out — nothing is held hostage inside the system.
How is this different from a condo-management app?
Many tools manage the building's operations and communication. PropertyFlow focuses on the accounts: real books and owner-level transparency — the kind that holds up in an assembly.
Does it work if I manage several buildings?
Yes. Each building keeps its own accounts, fees, and owners, and you administer them all from one place, with no building subsidizing another.
Bring clear accounts to your next assembly
Request a demo built for the board, or download a one-page summary to share with the committee.